Administrative and Financial Affairs Sector
Administration Directorate
Managing correspondence, archiving, premises services and reception; organising meetings and their minutes; and supplying directorates with office requirements.
Objectives
What this directorate works to achieve within the utility plan.
Smooth workflow
Paperwork moving between directorates without stalling or getting lost.
An organised archive
Storing documents on paper and electronically so they can be retrieved.
Serving visitors
An organised reception that directs visitors to the right unit.
Safeguarding assets
Overseeing security, cleaning and premises safety.
Duties and responsibilities
The main roles carried out by the directorate.
- Managing and recording incoming and outgoing correspondence.
- Filing and archiving documents on paper and electronically.
- Organising reception and visitor services.
- Overseeing premises services: cleaning, security and upkeep.
- Arranging meetings, drafting minutes and tracking decisions.
- Supplying office requirements to directorates.
Units and sections
Organisational units within the directorate.
Administrative section
Administrative services and premises affairs.
Administrative unit
Day-to-day transactions and procedures.
Archiving and correspondence unit
Document filing and correspondence flow.