Job Announcement: Executive Secretary at the Main Headquarters

Job Announcement

Position: Executive Secretary
Workplace: Main Headquarters
Salary: According to the approved administrative system.
Application deadline: 15 - Jun - 2023

Main Job Duties:

1. Organizing the Executive Director's schedule by communicating with internal and external parties to facilitate and organize the Executive Director's work tasks.
2. Managing the affairs, correspondence, and filing of the Chairman and members of the Board of Directors.
3. Coordinating with relevant parties, inviting them to attend meetings, and providing meeting requirements in the Executive Director's office, such as a projector, photocopying, or other needs.
4. Following up on achievements, reports, meetings, tasks, and other matters related to the Executive Director's office with internal and external parties.
5. Receiving correspondence addressed to the Executive Director, and preparing correspondence issued by the Executive Director for his review to facilitate his work.
6. Publishing internal memos and notices issued by the Executive Director, via the internal mail system to inform the relevant staff, and archiving them for future reference when needed.
7. Maintaining complete and continuously updated records of all the Executive Director's contacts to facilitate the Executive Director's communication with them.
8. Coordinating meetings of the Chairman of the Board of Directors and the Executive Director with internal and external parties, and following up on issuing invitation letters to the relevant parties well in advance of the meeting date, stating the items and agenda to be discussed at the meeting, distributing its documents, documenting meeting minutes, and providing the relevant parties and departments with copies of the decisions and instructions issued therein.
9. Attending the Utility's Board of Directors meetings to prepare meeting minutes and help distribute documents to attendees.
10. Preparing reports, presentations, memos, letters, and other correspondence for the Executive Director's office to facilitate the Executive Director's tasks.
11. Maintaining continuously updated documents for all aspects of the Executive Director's office to document work and refer to when needed.
12. Following all relevant laws, policies, procedures, and instructions so that assigned work is carried out according to CMWU's vision in a unified and controlled manner.
13. Performing tasks assigned by the direct manager to meet work needs and cover leave periods.

Job Requirements:

1. Bachelor's degree in Business Administration or equivalent.
2. No less than seven years of experience in the field.
3. Excellent interpersonal communication skills.
4. Very good level of time management skills.
5. Very good level of planning, organization, and follow-up skills.
6. Excellent command of Arabic and English, spoken and written.
7. Very good level of proficiency in MS Office programs.

How to Apply for the Position

Qualified candidates must submit the following documents:

1. Copy of academic qualifications.
2. Copy of training courses.
3. Copy of experience certificates.

Via the following link:
http://hr.cmwu.ps/public/14/applicants

Note:
No application that does not meet the conditions or is incomplete will be considered.
Only those selected who meet the job requirements will be contacted.
Salary according to the approved administrative system in effect at CMWU.