Job Announcement: Personnel Affairs Officer at the Main Headquarters in Al-Zahra

Job Announcement

Position: Personnel Affairs Officer
Workplace: CMWU's Main Headquarters in Al-Zahra
Application deadline: January 8, 2022

Main Job Duties:

1. Managing employee attendance and leave, on paper and electronically, including: verifying documents in compliance with applicable policies and procedures, entering data into the HR system, filing and archiving documents, preparing relevant reports, and implementing the procedures resulting from attendance and leave management.
2. Receiving changes to employee data and verifying the availability of the supporting documents needed to ensure their validity.
3. Making additions and amendments to employee data in the HR system within the specified time, to maintain a complete, accurate, and updated database supported by the necessary supporting documents.
4. Filing, organizing, and updating employee files in their designated places with complete confidentiality and on the HR network according to applicable procedures, to ensure complete, accurate, and updated data that is easily accessible.
5. Preparing letters, statements, circulars, and correspondence related to personnel affairs, including work and training statements, salary certificates, warning letters, end-of-service settlements, leave and holidays, and others.
6. Following up on transactions with a validity period and alerting the relevant departments as their expiration date approaches, so they can take the necessary action, such as employment contracts, the probation period, maternity leave, and others.
7. Receiving payroll changes, verifying the availability of supporting documents and their compliance with applicable policies, and preparing monthly salaries within the specified time according to applicable procedures.
8. Preparing statements related to employee income tax, insurance, pensions, end-of-service settlements, health insurance, and others within the specified time and in coordination with all relevant parties.
9. Filing, archiving, and updating all documents related to human resources in their designated places and on the HR network to document work and refer to when needed.
10. Preparing periodic reports on work carried out, work plans, problems encountered, recommendations, and solutions, to document work and notify the HR Director of developments.
11. Coordinating with all relevant parties to provide the needs required to carry out work within the specified time.
12. Coordinating with relevant parties on the periodic performance evaluation process and analyzing results to raise recommendations and prepare final reports according to applicable procedures.
13. Assisting in recruitment procedures in coordination with relevant parties, including: preparing job announcements, participating in screening committees, scheduling interviews, coordinating recruitment tests and personal interviews, and preparing job offers and employment contracts.
14. Performing tasks assigned by the direct manager to meet work needs and cover leave periods.

Job Requirements:

1. Bachelor's degree in Business Administration or Accounting.
2. No less than three years of experience in administrative or financial work, preferably in human resources.
3. Very good command of spoken and written English.
4. Very good proficiency in MS Office programs.
5. Age not exceeding 35 years.

How to Apply for the Position

Qualified candidates must submit the following documents:

1. The employment application specified in the link below.
2. Copy of academic qualifications.
3. Copy of training courses.
4. Copy of experience certificates.

Employment application link:
https://drive.google.com/file/d/1djAdQvrpHRrXdJULiwjr8pvBvbdw-fiq/view?usp=sharing

Submit the above via the following link:
https://docs.google.com/forms/d/19IQUeXcBabBTGcP76zwtIJ15taLvs5awH98lDpLJacY/edit?usp=sharing

Note:
No application that does not meet the conditions or is incomplete will be considered.
Only those selected who meet the job requirements will be contacted.
Salary according to the approved administrative system in effect at CMWU.